Item Number

Data Item

Definition

1*

Health Board where person is resident

The area in Wales covered by the Local Health Board where the person was ordinarily resident.  Where the person is a not a Welsh resident, please select 'Non-Welsh resident' in the drop down list.  If, for example, the person has no fixed abode such as a gypsy or traveller or you do not know where the person is ordinarily resident, then please select 'Unknown' in the drop down list.

2

Date of Birth

To be inputted as dd/mm/yyyy

3*

Gender

Any person should be classified according to the gender they consider themselves to be. If any persons are not able or willing to state their gender, these should be classified according to the last available classification, for example during a previous hospital admission or that available from their GP.

4*

Ethnicity

Any person should be classified according to the ethnicity they consider themselves to be. If any persons are not able or willing to state their ethnicity, these should be classified according to the last available classification, for example during a previous hospital admission or that available from their GP. The list of ethnicities provided in the drop down menu is taken from those used in the 2011 Census.

5*

Preferred Language

Any person should be classified according to the language they have stated they wish to use.

6a

Date warrant executed

The date on which the warrant was executed.  To be inputted as dd/mm/yyyy

6b

Time warrant executed

The time at which warrant was executed.  To be inputted as hh:mm

7*

Is the address identified on warrant considered suitable PoS for assessment

Whether or not it has been agreed that the address on the warrant is a suitable place for the assessment to be carried out

8a*

First PoS identified

The first place of safety (PoS) will be the place of detention to which the person is kept at or first taken. (If person taken first to A&E for urgent medical attention, the date and time of start of detention is noted as time of arrival at A&E)

8b*

First PoS conveyance method

This is the method of transport by which the person was taken to the first place of safety.

8c

If a police vehicle is used - state reasons why

The reason a police vehicle was used instead of a different organisational/type of vehicle

9

Time s.135 began if removed to PoS (when received there)

The time at which the person arrived at the first place of safety. To be inputted as hh:mm

10*

At the time of being detained, were there any indications that the person was suffering the effects of substances or alcohol?

The professional opinion of the detaining police office as to whether the person was suffering the effects of substances and/or alcohol at the time of detention.

11a*

Transfer to 2nd PoS

Specify the next place of safety if it is not provided in the drop down list in indicator 12.

11b*

2nd PoS conveyance method

This is the method of transport by which the person was taken to the second place of safety.

11c

If a police vehicle is used - state reasons why

The reason a police vehicle was used instead of a different organisational/type of vehicle

11d*

Reason for transfer to 2nd PoS

The primary reason for the transfer of the person from the first place of safety to a subsequent place of safety.

12a*

Transfer to 3rd PoS

Specify the next place of safety if it is not provided in the drop down list in indicator 12.

12b*

3rd PoS conveyance method

This is the method of transport by which the person was taken to the third place of safety.

12c

If a police vehicle is used - state reasons why

The reason a police vehicle was used instead of a different organisational/type of vehicle

12d*

Reason for transfer to 3rd PoS

The primary reason for the transfer of the person from the second place of safety to a subsequent place of safety.

13a

Date assessment completed

The date on which the  assessment was completed  To be inputted as dd/mm/yyyy

13b

Time assessment completed

The time at which the assessment was completed.  To be inputted as hh:mm

14*

Extension of 24 hour agreed

Whether the extension of 24 hour period been authorised.

15a

Date detention ended

The date on which the outcome of the assessment was completed  To be inputted as dd/mm/yyyy

15b

Time detention ended

The time at which the outcome of the assessment was completed.  To be inputted as hh:mm

16*

Outcome of assessment

What happened to the person after the assessment was completed.

Item Number

Data Item

Definition

1*

Health Board where person is resident

The area in Wales covered by the Local Health Board where the person was ordinarily resident.  Where the person is a not a Welsh resident, please select 'Non-Welsh resident' in the drop down list.  If, for example, the person has no fixed abode such as a gypsy or traveller or you do not know where the person is ordinarily resident, then please select 'Unknown' in the drop down list.   

2

Date of Birth

To be inputted as dd/mm/yyyy

3*

Gender

Any person should be classified according to the gender they consider themselves to be. If any persons are not able or willing to state their gender, these should be classified according to the last available classification, for example during a previous hospital admission or that available from their GP.

4*

Ethnicity

Any person should be classified according to the ethnicity they consider themselves to be. If any persons are not able or willing to state their ethnicity, these should be classified according to the last available classification, for example during a previous hospital admission or that available from their GP. The list of ethnicities provided in the drop down menu is taken from those used in the 2011 Census

5*

Preferred language

Any person should be classified according to the language they have stated they wish to use

6a*

Officer encounter with patient

Indicates whether the officer is responding to a contact about the person or has come across the person in a public place

6b

Date of officer encounter

The date on which the officer encountered the patient  To be inputted as dd/mm/yyyy

6c

Time of officer encounter

The time at which the officer encountered the patient.  To be inputted as hh:mm

7*

Police officer concern for patient's MH

The reason why the police officer is considering whether s.136 powers need to be used                                                                             

8a*

Police officer consultation with (specify)

The specified professional role of the person that the police officer consults with in considering whether s.136 powers need to be used

8b

Time of consultation

The time at which the consultation occurred. To be inputted as hh:mm  

8c

If consultation not practicable state reasons why

The reason the police officer considered that it was not practicable to consult with a specified health professional before exercising s.136 powers

9*

Outcome of consultation

Whether the officer decides to exercise s.136 powers following consultation or exercises s.136 powers against the advice of the specified health professional that s/he consulted with

10a*

First PoS identified

The first place of safety (PoS) will be the place of detention to which the person is kept at or first taken. (If person taken first to A&E for urgent medical attention, the date and time of start of detention is noted as time of arrival at A&E)       

10b*

First PoS conveyance method

This is the method of transport by which the person was taken to the first place of safety.

10c

If a police vehicle is used - state reasons why

The reason a police vehicle was used instead of a different organisational/type of vehicle

11*

At the time of being detained, were there any indications that the person was suffering the effects of substances/alcohol?

The professional opinion of the detaining police office as to whether the person was suffering the effects of substances and/or alcohol at the time of detention.

12a

Time s.136 began if removed to PoS (when received there)

The time at which the person was kept at or arrived at the first place of safety. To be inputted as hh:mm

12b

Time s.136 began if kept at PoS (should be the same as s.136 arrest)

The time at which the person was kept at or arrived at the first place of safety. To be inputted as hh:mm         

13a*

Transfer to 2nd PoS

Specify the next place of safety if it is not provided in the drop down list in indicator 12.

13b*

2nd PoS conveyance method

This is the method of transport by which the person was taken to the second place of safety.

13c

If a police vehicle is used - state reasons why

The reason a police vehicle was used instead of a different organisational/type of vehicle

13d*

Reason for transfer to 2nd PoS

The primary reason for the transfer of the person from the first place of safety to a subsequent place of safety.

14a*

Transfer to 3rd PoS

Specify the next place of safety if it is not provided in the drop down list in indicator 12.

14b*

3rd PoS conveyance method

This is the method of transport by which the person was taken to the second place of safety.

14c

If a police vehicle is used - state reasons why

The reason a police vehicle was used instead of a different organisational/type of vehicle

14d*

Reason for transfer to 3rd PoS

The primary reason for the transfer of the person from the second place of safety to a subsequent place of safety.

15a

Date officer released

The date on which the Date officer was released  To be inputted as dd/mm/yyyy

15b

Time officer released

The time at which Date officer was released.  To be inputted as hh:mm

15c*

Reason officer stays with person

The reason that the police officer stays with the person at the place of safety once received there         

16a

Date assessment completed

The date on which the  assessment was completed  To be inputted as dd/mm/yyyy

16b

Time assessment completed

The time at which the assessment was completed.  To be inputted as hh:mm

17*

Extension of 24 hour agreed

Whether the extension of 24 hour period been authorised

18a

Date detention ended

The date on which the outcome of the assessment was completed  To be inputted as dd/mm/yyyy

18b

Time detention ended

The time at which the outcome of the assessment was completed.  To be inputted as hh:mm

19*

Outcome of assessment

What happened to the person after the assessment was completed.